Promise Fellow Toolbox
Welcome to the Promise Fellow Toolbox! This toolbox is the primary page for Promise Fellows to access information, resources and tools to support their implementation of the Promise Fellow model and interventions.
Promise Fellow Model
Promise Fellow Model, Role and Best Practices
- AmeriCorps Promise Fellow Model In Action
- ABC Early Warning Indicators and Data Tracking
- Student Engagement Instrument
Promise Fellow Model Research
- “Don’t Call Them Drop Outs” – America’s Promise Alliance
- “Don’t Quit On Me – What Young People Who Left School Say About the Power of Relationships” America’s Promise Alliance (Reports and Videos)
- Building a Grad Nation 2015 Executive Summary
- Dr. Robert Balfanz – Video Address to AmeriCorps Promise Fellows
- Response to Intervention (2010 National Conference on State Legislatures)
- Balfanz Chronic Absenteeism Report May 2012
- Collaborative Approaches to Reducing Absenteeism
- Supporting Social Emotional Learning in High Quality Afterschool Programs
Promise Fellow Branding & Communications
This presentation can be used to inform site staff, partners and the larger community of the work that AmeriCorps Promise Fellows do to help youth succeed!
Promise Fellow Email Signature
Use this template to create your customized email signature.
Promise Fellow Site Signage
Promise Fellow Facebook Group
This Facebook group is an online resource where AmeriCorps Promise Fellows and Alliance VISTAs can reach out to each other, ask questions, and share insights and resources. Looking for good ice breaker activities or attendance incentive ideas? Does your site need volunteers for an upcoming event? This is the place to share the collective wisdom of Promise Fellows around the state. CLICK HERE to join the 1718 Promise Fellow Cohort!
Student Supports & Interventions
Caring Adult Supports
- Volunteer Application & Profile Template Promise Fellows are encouraged to recruit volunteers to help work with the students on their focus list. This volunteer application/profile is a great template to get the volunteer process started.
- Attendance Tracking Sheets– monthly and weekly- These are simple, excellent tools for keeping track of your students’ attendance, both monthly and weekly. These lend themselves well to recording focus list attendance data into OnCorps each week.
- Attendance Survey– This survey is a tool that allows students to fill out reasons for missing school/classes, helping Promise Fellow understand the reason for the absences and help to start a conversation with the student.
- Sample Academic Contract Process– This is a sample process created by a former Promise Fellow to create Academic Contracts with Focus List students.
- Intervention Log Template (Excel and Word versions)
- Every Student, Every Day: A Community Toolkit to Address and Eliminate Chronic Absenteeism– This toolkit contains information on chronic absenteeism in schools, and discusses the importance of getting families, youth workers, and communities involved to help tackle the issue.
- Mentoring.org- An important part of Promise Fellow service is being a mentor for focus list youth. This website explains the impact a mentor can have on a young person and provides statistics and research.
- National Mentoring Resource Center– an organization dedicated to improving the quality and effectiveness of mentoring across the country.
- Volunteer Management & Engagement Resources– This page provides resources on volunteer management and engagement resources for both national and local Minnesota audiences.
- Mentoring Partnership of Minnesota- Provides tools on how to be an effective mentor, grant announcements, event information and mentor recruitment opportunities.
- Attendance Works– Attendance Works is a national and state initiative that promotes awareness of the important role that school attendance plays in achieving academic success. The site contains a section on tools that offer resources for monitoring, understanding, and addressing chronic absence.
- Check & Connect (A Comprehensive Student Engagement Intervention)– This site provides online resources and sample implementation tools such as how to get students to set SMART goals. It also contains a toolkit of strategies that promote attending school, being engaged, and investing in one’s future.
- Stop Bullying– resources, ideas and policies on how to stop bullying, build safe school environments, and create community-wide bullying prevention strategies.
- Minnesota Literacy Council Tutoring Tips
- The Legal Rights Center
- Community Mediation and Restorative Services
- Positive Behavioral Interventions and Supports (PBIS)
- Caring Adult Great Stories
- Behavior Interventions
- Getting Students Caught Up 1 (Daily Homework Check-ins, Providing Safe Places)
- Getting Students Caught Up 2 (Building Relationships)
- Getting Students Caught Up 3 (Providing Encouragement)
- Forming an Attendance Contract (“High Fives for Attendance”)
Service and Service-Learning
- youthrive’s Being the Change Curriculum (Activities to engage youth in leadership and service focused on a Nobel Laureate)
- 4-H Service Learning Toolkit– this page offers tips, templates, links to helpful resources, and suggested guidelines that will support service-learning projects.
- Make A Difference Day Youth Toolkit– this toolkit guides users through the process of creating an idea that identifies and addresses a need in your community or the world. A step-by-step action manual that will guide you through the leadership process, including creative ideas, organizing tips, and leadership tools.
- Water for Life’s Service-Learning Toolkit– a simple and clear guide that lays out the steps to designing, implementing and evaluating a service-learning project.
- “Engaging Youth Not Typically Asked to Serve”, Youth Service America; a resource guide with constructive ideas and tips
- National Youth Leadership Council (NYLC)- (For specific service-learning ideas and resources, search NYLC’s Generator School Network and the Service-Learning Clearinghouse) NYLC is a resource for all things service-learning from real life examples to toolkits. The Generator School Network is home to the Generator, a project planning tool to guide the creation of new innovative service-learning projects in the GSN. The National Service-Learning Clearinghouse offers thousands of free online resources for K-12, higher education, community-based organizations and tribal communities, and is the nation’s largest library of service-learning research, data, tools, and materials.
- Youth Service America (YSA)- YSA offers youth, educators, community organizations and families the resources and trainings to help all young people find their voice, take action, and make an impact on vital community issues. It includes grants for young people, blogs and webinars among many other useful resources.
- Service & Leadership Handouts, Jim Toole- A service-learning resource that contains many tools for Promise Fellows to use with their students. For example, it demonstrates how to start a Service Leadership project through different brainstorming approaches, and includes examples of Service Leadership projects as well as examples of assessments/reflections.
- Service and Service-Learning Great Stories
- Past Promise Fellow Service Projects 1 (making blankets, food donations, video creation)
- Past Promise Fellow Service Projects 2 (creating a PSA, asking for donations, visiting nursing homes, advocating for healthy relationships)
Out of School Support
- Minnesota 4-H– 4-H has something for everyone in kindergarten through one year past high school. Students can do projects independently, online or as part of a club.
- Playworks Resources– tools, tips and games to utilize play as an educator for students.
- Sprockets’ after-school activity finder (St. Paul)– Search for after-school programs, activities and opportunities in St. Paul.
- Minneapolis Community Education Youth Programs– information about out-of-school time programs and opportunities in Minneapolis.
- Supporting Social Emotional Learning in High Quality Afterschool Programs – this resource includes helpful research on how high quality after school programming improves Social-Emotional learning, as well as tangible examples and ways to implement quality after school programming.
- Minnesota Youth Council (Minnesota Alliance With Youth) The Minnesota Youth Council is a collaboration of youth and adults working together to empower and mobilize youth across the state to exercise their voices, opinions and ideas to take action on youth issues.
- Ignite Afterschool (Believe It. Build it.) A resource for Promise Fellows that serve with youth after school. This site contains links to online resources to tools, toolkits, templates, research and reports.
- Afterschool Alliance– A national organization, the Alliance advocates for effective voice for afterschool in efforts to expand quality afterschool programs, and serves as an information source on afterschool programs and resources.
- Minnesota Department of Education (Summer Learning)– learning opportunities and resources to help students maintain wellness and academic skills over the summer.
Training Materials and Calendar
SMALL CORPS #4
Small Corps #3
Regional Training #1
- Legacy of Trauma for Urban Youth PowerPoint
- Sustaining Yourself in Service PowerPoint
- Sustaining Yourself in Service Handout
- Circles Workshop PowerPoint
SMALL CORPS #2
- Small Corps #2 PowerPoint (download)
- SEI Scoring
- Check & Connect SEI Intervention Examples
- NYLC Service Learning Action Plan
Small Corps #1
Promise Fellow Model and Research
- Promise Fellow Model in Action
- Promise Fellow Model Research
- Early Warning Indicators and Data Tracking
- Multi Tiered System of Support Triangle
OnCorps and Tracking
Student Engagement Instrument
Tools and Guides
The Corps Network Health Plan website (through Asencion):
- Locate “Start Here” near the top of the screen
- Select “The Corps Network” from the School/Organization drop down
- Select “TCN Health Plan for Members”
Health, Dental & Vision Insurance Forms
- Understanding Your Coverage webinar
- Corps Member Health Care Insurance Plan Summary
- Corps Member Dental/Vision Insurance Plan Summary
- Temporary Health/Dental Insurance Plan Card
- How To Use Your Health Insurance Plan
- Health/Vision/Dental Insurance Contact Info (“The Corps Network”)
- Nurse Hotline
Post-Service Resource: the Service United Marketplace is a free online portal that helps individuals find health insurance. It is a good additional resource for members that finish their service term and lose their AmeriCorps based coverage!
Service Benefits & Financial Assistance
Food Support– Application process for SNAP benefits (food stamps). Contact the Alliance for service verification documents.
Childcare Reimbursement– Members may be eligible to receive reimbursement for qualified childcare services. The Alliance must sign all applications and certify service.
Transportation Support– The Metro Transit Assistance Program (TAP) enables individuals receiving public assistance that have an EBT card to qualify for $1 public transportation fares for a full year.
Workers’ Comp– If you are injured at work, report it within 24 hours to Julie Muklebust, firstname.lastname@example.org, at the Alliance.
Learn to Live– free, online, confidential programs available to Promise Fellows on topics such as Anxiety, Depression and more.
Tax Resources– New to taxes? Check out these resources and tips for FREE filing.
Member Discounts and Resources– Growing list of discounts for AmeriCorps members and free activities to explore.
Student Loans & Education Award
CNCS: Education Award – Ed Stories and Guidebook
- Forbearance Guide – eligible federal student loans only
- Postponing Student Loan Payments and Getting Interest Paid
- Using your Segal AmeriCorps Education Award
- Education Award Uses: Loans and School
- Tax Implications and Tax Strategies when using your education award
Life After AmeriCorps Resources– find a list of matching institutions, financial aid, and other places/ways to use your Ed Award!
Alliance Guide– Student Loan Forbearance and Resources Review
Time Sheets and Policies
Payroll & Timesheets
The Alliance will only pay a Member’s living allowance if the Member has submitted the corresponding timesheet by the due date to show they are actively serving. In addition, timesheets are required to be approved by the Supervisor prior to distribution of the living allowance. The Member’s living allowance will be withheld if a timesheet is not completed, submitted by the Member, and approved by the Supervisor on time. The living allowance will be reinstated once all timesheets are complete and the Member will be paid back for the missing living allowance payment on the next scheduled pay date.
Member Initiated Hours
- Independent Member Service Hours Policy
- Member Initiated Hours FAQ
- Member Initiated Hours Instructions
- Member Initiated Hours Request Form (must be typed!)
- Member Initiated Hours Form Tutorial
Hours Calculator: Use the excel document below to predict the hours you’ll need to serve each week for the remainder of the year to ensure you’ll meet the minimum of 1720. Factor in planned breaks, vacations, occasional sick days, etc to determine the average number of hours needed each week (keep in mind you need to serve 40 hours/week during the school year and a minimum of 30 hrs/wk during the summer).
Accompaniment (for use ONLY if notified by the Alliance)
Professional Development Opportunities
- Minnesota Youth Intervention Programs Association (YIPA): Promise Fellows can attend in-person or online training for free, as well as access the on-demand library of training. *Make sure to note you are a Promise Fellow with Minnesota Alliance With Youth when registering.
- UMN Center for Youth Development
- Minnesota Council of Nonprofits
- Young Nonprofit Professionals Network Twin Cities (YNPN)
- Young Educational Professionals Twin Cities
Life After AmeriCorps & Alumni Resources
- Promise Fellow Resume Template
- AmeriCorps and Your Education
- AmeriCorps and Your Career
- Stay Connected & join AmeriCorps Alums
OnCorps is the online data management system used by Promise Fellows to track student interventions and support as well as baseline information on attendance, score on the Student Engagement Instrument, and work completion score. OnCorps is also used to submit member timesheets.
- Great Story Reflections
- Data Benchmark Policy
- How to Enter Your Hours in OnCorps
- OnCorps Videos on YouTube (for a clear picture the videos need to be watched in 720p)
- 2017 Data Sharing Agreement
Intervention Tracking Templates
- Promise Fellow Tools & Resources 1 (Behavior Tracking Chart,Intervention Log Template (Excel and Word versions),PBISworld.com, Unstuck.com)
- Promise Fellow Tools & Resources 2 (Intake Surveys:student, parent, cohort, Goal Pledge, Career Survey, Planning Process Form)
- Promise Fellow Tools & Resources 3 (Attendance Tracking Sheets: monthly, weekly, Classroom Behavior Point Tracker, Missing Assignments Log, Weekly General Log, Attendance Survey, Collaborative Problem Solving Guide, Academic Contract Process Outline, Class-Templates.com)
- Multiple Interventions Tracking Sheet
- Promise Fellow Vocab and Glossary